REGISTRATION AND PAPER SUBMISSION

ABSTRACT SUBMISSION

Step 1:  Create / Open an account at EasyChair platform: https://easychair.org/conferences/?conf=sesam2023

For every new submission, you will have to fill in the data concerning the authors, title, abstract, keywords and topic of your paper, and the type of registration. If your paper is going to be presented by another author who is not part of the list of authors, please fill in the name, surname and e-mail address of the presenter. After making sure that these data are correct you have to press the Submit Button. No files shall be uploaded at this stage. This step represents the Abstract submission phase and shall be performed by the deadline of May 31st 2023 June 20th. You will receive a notification on the acceptance/rejection of your Abstract by June 5th 2023.

FULL PAPER SUBMISSION

Step 2: If the Abstract is accepted, authors are required to draw up the Full Paper in strict compliance with the SESAM 2023 Paper Template and transform it into a PDF document. The quality of the PDF document has to be checked at: http://pdf-analyser.edpsciences.org/ so that to make sure that all fonts are embedded and that the quality of images is at least 150 dpi. The checked PDF must be uploaded in the “Full Paper in PDF” section only after June 5th 2023, but no later than June 30th, 2023.

Step 3: Your uploaded Full Paper will be subject to reviewing and the authors will be notified by August 15th 2023 on the ACCEPTANCE without changes / with changes or on the REJECTION of the paper (if an unacceptable level of plagiarism level is detected or in case of major lack of scientific quality).

In compliance with the remarks of the reviewers received, authors will or will have not to revise the paper. If a revised version is required, authors are kindly asked to perform all changes required and to upload a revised version of document in the “Revised Paper in DOCX” and “Revised Paper in PDF” sections of their submission, by August 22nd 2023. Please note that before uploading the Revised Paper, authors have to perform the PDF quality check for this document, as described before.

Also, authors will have to transform the Revised Paper DOCX into a PDF document whose quality has to be checked at: http://pdf-analyser.edpsciences.org/ so that to make sure that all fonts are embedded and that the quality of images is at least 150 dpi.

The newly created Revised Paper in PDF document has to be uploaded in the corresponding “Revised Paper in PDF” section.

The PDF Analyser Report for the Revised Paper in PDF has to be uploaded in the corresponding “PDF Analyser Report” section (PDF or JPG format accepted).

IMPORTANT NOTES:

  1. Please note that even if after the review process you are informed that your Paper is accepted without changes, you will still have to re-upload the article in theRevised Paper in DOCX section, to transform it into a PDF, to check the PDF document quality as mentioned before and to upload the Revised Paper in PDF and the PDF Analyser Report into the corresponding sections.
  2. “Revised Paper in DOCX”, “Revised Paper in PDF”, “PDF Analyser Report”, and “Signed Licence Agreement” and ”Registration Form” sections will be activated for the authors’ access gradually, depending on the completed review steps.

ADDITIONAL DOCUMENTS SUBMISSION

Step 4: For each accepted submission, authors will have to upload in their Easychair account, by September 15th 2023, all the following documents:

  1. Revised Paper in DOCX (upload deadline August 22nd 2023)
  2. Revised Paper in PDF (upload deadline August 22nd 2023)
  3. PDF Analyser Report (Printscreen of the PDF Analyser Report generated at http://pdf-analyser.edpsciences.org/for the Revised Paper, uploaded as JPG or PDFin the corresponding section)
  4. Signed License Agreement(SESAM 2023 License Agreementsigned, scanned and uploaded in PDF or JPG format, in the corresponding section)
  5. Participant Registration Form (authors of papers have to fill in the relevant data within the SESAM 2023 Participant Registration Form and must upload it in the corresponding section in PDF or JPG format. ONLY the ones who wish to participate WITHOUT a paper have to submit the filled in form, in PDF or JPG, by e-mail at sesam@insemex.ro.

ADDITIONAL NOTES FOR AUTHORS:

  • A paper will be published online with open-access in MATEC Web of Conferences, ONLY if it is presented within the symposium.
  • Maximum number of accepted papers per author / co-author is 2 (TWO).
  • Maximum number of authors per paper is 5 (FIVE).
  • Please keep in mind the payment terms for the registration fees: https://sesam2023.insemex.ro/important-dates/

PARTICIPATION WITHOUT PAPER (AUDITOR)

Authors who wish to participate WITHOUT a paper have to submit the filled in Participant Registration Form, in PDF or JPG, by e-mail at sesam@insemex.ro and pay the corresponding registration fee no later than September 15th 2023.